Program Assistant

Allied Government Solutions is currently recruiting for multiple Program Assistant positions with a prominent U.S. Department of State agency. If you are looking to begin a career in diplomacy/international affairs and meet the qualifications below, we strongly encourage you to apply.

*PLEASE NOTE: This position requires candidates currently possess an active Secret Clearance.

Job duties and responsibilities may include:

  • Assist students with enrolling in their courses.
  • Principal support in an office, usually to one individual or a small group. The Program Assistant is involved in the day-to-day activities of the supervisor and staff and performs various clerical and administrative duties.
  • Provide basic administrative support as needed to include answering phones, screening calls, making appointments, preparing registration requests, prepare and update schedules, photocopying, drafting correspondence (letters, cables, memoranda and other documents as required), maintaining bulletin boards, monitoring supplies, maintaining electronic and paper files, providing course support and other office duties as assigned. Some office management, course support, and coordination of special projects may be required as well.
  • Perform data entry for databases/spreadsheets or other related files.
  • Serves as the first point of contact via e-mail and phone correspondence on any questions related to the office. Also, maintains a visitor’s list for all incoming guests from other agencies within the U.S. Government.
  • Conduct briefings as a subject matter expert on general policy and procedures at the office.
  • Maintain recurring internal reports such as time and leave records, office equipment listings, correspondence controls, and training plans.

Minimum Qualifications:

  • Strong customer service background.
  • 1-3 years of experience in related field, preferred.
  • Bachelor’s Degree preferred.
  • Superior organizational, oral, written, and communication skills with strong attention to detail.
  • Proficient user of Microsoft Excel, SharePoint, PowerPoint, Word, Outlook as well as the ability to manipulate information in existing databases using software such as Access.
  • A familiarity with or ability to learn to use survey research software and reference materials to collect information to be used for briefing books, briefings, orientations, conferences, and meetings.
  • Professional, confident demeanor in a government environment.
  • Ability to interact effectively in a multicultural setting and work fairly independently receiving minimal supervision.